Applied
Record the application reference, period end, submitted date and the value you applied for.
PAYMENT APPLICATION TRACKING · PRO
See what you applied for, what was certified and what has actually been paid.
For small UK subcontractors who need the payment trail visible without rebuilding it from emails and spreadsheets. Keep each application period, the commercial figures, linked variations and the next action together.
Get the free Excel tracker See the fictional payment exampleOpen saved payment trackingSee the full Dayworks workflow
Saved Dayworks lets you prove 1 live payment application free. Pro is £12/month or £120/year when you need more live applications, Payment Schedule, private evidence and scale.
THE MONTH-END GAP
The application went in. The differences still need chasing.
Certified
Record the assessed or certified value, retention figure and the certificate or assessment reference you received.
Paid
Keep the amount actually paid, the expected payment date you entered and the next action visible until the position is closed.
WHAT THE TRACKER SAVES
One record for the application position, linked back to the work behind it.
- Project, application reference and period end
- Submitted date and manual status
- Applied, certified, retention and recorded paid values
- Expected payment date entered by you
- Assessment or payment certificate reference
- Assessment difference note when the certified figure is lower than the applied figure
- Next commercial action
- Links to saved variations, with supporting daywork and private evidence counts
- Printable support summary with linked variations, dayworks and an evidence-filename index
- Project Payment Schedule for the next application dates you enter, ranked across live projects
- Payment follow-up queue for active records, past expected dates you entered, certified amounts not fully recorded as paid and disputes
- Retention watch with released amounts, user-entered review dates and notes so recorded retention has an explicit next step
- Optional Pro email reminders for user-entered next application, expected payment and retention review dates
Prove one real commercial chain before you pay.
Capture the work and prove the saved workflow first.
- Free detailed daywork sheet
- Free variation register
- 1 saved project
- 5 saved dayworks
- 1 saved variation at a time
- 1 saved payment application at a time
Keep the supporting commercial chain together across live projects.
- Up to 30 saved projects and 500 saved dayworks during beta
- Private PDF/photo daywork evidence
- More saved variations linked to supporting dayworks
- More saved payment applications, including certified, retention and paid figures
- Cross-project Payment Schedule using the next application dates you enter
- Optional email reminders for user-entered commercial dates
- Assessment difference notes for lower certified figures
- Printable payment support summary with linked dayworks and evidence index
- Printable variation summaries
- £120/year option saves £24
Tracking record, not a contractual application.
CertKeep does not create or submit the contractual application for payment, value the work, determine entitlement, calculate contractual or statutory payment dates, issue notices or decide what is payable. It records the figures, dates, statuses, links and next actions you enter. Check the contract, notices, assessment or certificate and supporting evidence required by your own commercial process.
FOLLOW THE MONEY BACK TO THE WORK
Keep the daywork, variation and payment position in one narrow workflow.
Use CertKeep when a full project-management platform is more than you need, but another spreadsheet is not enough.