Try your existing sheet
See date flags in a temporary browser preview. Search, filter and download the reviewed rows. Choose Save these rows to carry your work through sign-in, then review the selection before adding it to your account.
CERTKEEP / Certificate expiry tracker
A certificate expiry tracker built around the dates you already keep.
If the problem is not delivering training but remembering which certificate expires next, start with the register you already have. CertKeep helps you review expiry dates, missing dates and upcoming renewals without forcing a new course system on the team.
Check my spreadsheetNo sign-up to preview · Excel, CSV or pasted cells · Files stay in your browser
A review you can repeat.
- Open the spreadsheet you already use, or paste a few rows into the free checker. CertKeep groups the dates you enter into expired, due soon, missing date and current so you can see where the next follow-up belongs.
- Check the result against the original certificate or official scheme before acting. A date tracker can organise what you have entered; it cannot prove that a qualification is genuine, current or appropriate to the work.
- If the preview helps, carry the reviewed rows through sign-in and save them in a private register. Free holds up to 10 records and includes Training gaps plus Renewal actions. Pro holds up to 1,000 records and adds automatic expiry reminder emails plus private certificate evidence.
- Make the register part of a repeatable review. Update a row when renewed evidence is checked so future reminders and the renewal queue use the new date. Free calendar exports remain available when you want a snapshot in your own calendar.
Keep a private register
One administrator per account. Use staff IDs and your own course names. Add your first 10 records free, without a payment card.
Know what you are buying
Pro holds up to 1,000 records for £12/month or £120/year. Automatic expiry reminder emails can use the dates and reminder points you choose. Pro can also keep one private certificate-evidence file with a training record.
CERTIFICATE EXPIRY TRACKER
An expiry tracker should lead to a next action, not just a red cell.
CertKeep keeps the date visible, then gives the office a repeatable way to move from “this expires soon” to “this is booked and the renewed evidence has arrived”.
Find the date early.
The renewal queue looks ahead 90 days and includes overdue records, so you can review work before the normal 30-day Due soon flag becomes urgent.
Choose the reminder.
Pro can send automatic expiry reminder emails at the reminder points you choose from the saved expiry date.
Close the loop.
Record contacted, booked and evidence received, then update the training record from the renewed evidence so the next cycle starts from the new date.